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AMERICAN FEDERATION OF STATE, COUNTY & MUNICIPAL EMPLOYEES / AFL-CIO

TIME AND LEAVE POLICIES

SICK LEAVE

Sick Leave can be used for the employee's personal illness and two days per year from their sick leave balances for the care of an ill family member. Approval is discretionary with the agency and the employee must provide proof of disability within five days of the employees' return to work.

We accrue Sick Leave at a rate of one day per month based on the number of hours in our workweek, as noted below

40 hours a week-8 hours monthly accrual
35 hours a week-7 hours monthly accrual
25 hours a week-5 hours monthly accrual
20 hours a week-4 hours monthly accrual

For any employees newly hired on or after July 1, 2004, a maximum sick leave accrual of ten (10) days per annum for the first five (5) years of service shall apply. At the beginning of the sixth year of service, the maximum sick leave accrual shall be twelve (12) days per annum.

We are responsible to notify the applicable supervisor as early in the day as possible so that arrangements can be made for a replacement (In OTB, non-managerial day employees must call between 8:30 and 9:00 a. m., while night non-managerials must call by 12:00 p.m.)

We are responsible for providing medical documentation to substantiate an illness if one or more of the following applies:

A. The absence exceeds three consecutive days.

B. Taking Undocumented sick leave more than five (5) times(one time being one, two or three days) in a six month sick leave period (either from January 1 through June 30 or from July 1 through December 31).

C. Taking Undocumented sick leave more than four (4) times in a sick leave period on a day immediately preceding or following a day off.

D. A constant pattern of absence one day each month.

E. Sick leave usage following management rejection of a request for annual or compensatory time.

F. *While on the sick list.

*NOTE- while you are on the sick list, if you take sick leave more than two (2) times, you will be maintained on the sick list for the following six (6) month period.

Managers are advised to be attentive to the occurrence of Sick Leave abuse, and if it is suspected (suspicion by observance of a Sick Leave Pattern or sick leave usage on a non-normal working day), may require a physicians' note for absence of fewer than 3 days.

ANNUAL LEAVE

We may charge the following absences to our Annual Leave Allowance: vacation, religious holiday observance, and personal business. Please schedule these absences in advance with your Manager or Department Head.

Other than for religious holiday observance, we are not permitted the use of Annual Leave during the first six months of employment.

You may accumulate 2 years of annual leave before any excess over 2 years gets charged into sick time.

To view the different accrual rates as per your starting date in a covered title click below

COMPENSATORY TIME

We earn Compensatory time while working a holiday shift up to 7 hours. You have 90 days to use this time or it will be incorporated into your Sick Leave balance.

HOLIDAY LEAVE BANK

Holiday Leave Bank is earned when a holiday falls on your scheduled day off. You have one year to use this before it is transferred over into Annual Leave Balance.

FLOATING HOLIDAY

You must apply for this day off 30 days in advance and if you are scheduled to work this day, then you shall receive time and a half rate of pay and Compensatory Time will be added to your Leave balances.

Floating holidays must be used in the same calendar year and do not carried over unless your request for it has been repeatedly denied.

Employees newly hired on or after July 1, 2004 shall not be entitled to the floating holiday.

LEAVE OF ABSENCE

Leave With Pay is an excused absence that is not charged to a leave balance. It may be granted for bereavement, jury duty*, military orders, court attendance**, official employee representation as union or nonunion designates, corporately sponsored/approved training, visits to the corporate physician, testimony at arbitration hearings, Worker's Compensation absences, delegates to conventions of U.S. veterans and volunteer foreman, and voting.

With the obvious exception of bereavement leave, all other absences must be authorized in advance with our Managers or Department Heads.

* We are required to remit jury service earnings to the corporation.

** Only employees under subpoena or court order, without a personal interest in the case are eligible.

Leave Without Pay may be granted for personal and medical reasons, active military duty, maternity and childcare and full time job-related educational courses.

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