OTB

New York City Off-Track Betting Corporation 1501 Broadway New York, NY 10036

Interoffice Memorandum

TO:

                        All Betting Clerks                                                                                  January 26, 2005

Patrick Dunphy, Executive Director, BFO / Manpower

SUBJECT: Computerized Betting Clerk Sunday Scheduling

(February 20, 2005 to June 12, 2005) (Return to BFO by February 1, 2005)

FROM:

The enclosed computer forms are for assigning betting clerks who volunteer to work Sundays in the Field and the Telephone Betting Facility . You will find that the basic rules have not been modified except branch and cluster preferences. It is imperative that you take special care to fill these sheets out properly and completely when you enter your preferences for Sunday work assignments. The following instructions will guide you through the forms:

Sunday Option Record -(Computer sheet 1).

 

 

Work Resident Branch:

 

Everyone who is volunteering to work any Sundays should initial this box.

 

 

Work All Sundays:

 

Initial this box, only if you plan to work every Sunday. If you plan not to work on any particular Sunday(s), leave this box blank. (See Sunday Exclusion Record - sheet two.)

 

 

 

No Sunday Work:

 

Enter your initials in this box, if you plan not to work any Sundays. Initials in this box will exclude you from all Sundays.

 

Branch Preferences:

 

You have three 3 choices. In the event you are unable to get an assignment in your resident branch enter the branch number of other branches in your district you would prefer to work.

 

Resident District Cluster Preferences:

You have up to four (4) cluster choices. Enter a letter A, B, C, D,

in order of preference, for each cluster in your resident district you would volunteer for Sunday work. Choose your clusters carefully. You must be prepared to work any branch in the cluster. (See page 3 for cluster branches by District.) Click here for Cluster branches in your region.

 

 

Non-Resident District            You have three (3) choices. Enter District numbers 1, 2, 3, 4, in

Preferences:                           order of preference.

*Those betting clerks appointed after April 1, 2001 shall be offered Sunday work on a rotating basis

based on their appointment date to part-time betting clerk.

1

 

Sunday Exclusion Record -(Computer sheet 2)

 

Place your initials in every weekly box you wish not to be considered for a Sunday work assignment. (If you initialed the Work All Sunday Box, or initialed the No Sunday Work Box on the Sunday Option Record - (sheet 1), there is no need for you to do anything on this sheet but sign.)

Signature: Please sign both sheets upon completion.

 

                                                                                                .                   Important! ! !

Even if  you have high seniority and expect to always be assigned to your resident

Branch, it would be best to volunteer for other assignments in the event your branch office is closed on Sundays in the future. If you do not volunteer to work other branches on the Sunday Option Record - (sheet 1) and your resident branch closes on Sundays, you will be placed at the bottom of the corporate wide standby list for the entire balance of the period. (Please note: You will not lose your resident branch assignment, unless the branch is closed on Sundays.)

 

Canceling Sunday Eligibility

 

Call your District Office in B. F. O. to cancel your Sunday eligibility. Cancellations will be accepted penalty free, until 12:00 p.m. Wednesday, after that, late cancellations will count against you. You are permitted one late cancellation (Friday through Saturday) for the period. Each late cancellation after that (second) will incur a penalty by forfeiting the next Sunday you are eligible for work. Personnel who are out sick or on annual leave are required to cancel a scheduled Sunday assignment by 12:00 p.m. Wednesday. If you cancel work on Sunday morning, you will immediately forfeit the right to work the next scheduled Sunday.

 

Procedure

 

Every Wednesday at noon, a Branch Betting Clerk Sunday Assignment List will be updated and printed for all branches that are open for Sunday racing. It will be mailed to every branch office, along with an Alphabetized Betting Clerk Sunday Assignment List. You can find out where you are assigned to work Sunday from any branch office within your district on Friday. DO NOT CALL BFO FOR ASSIGNMENTS (unless you have been transferred to a new District).

 

All betting clerks are to confirm their assignments with their designated Sunday branch office by 1:00 p.m. Friday.

 

If you have any questions regarding this procedure, please ask your Branch Manager.

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